NOTARIAL WARRANT


 

WARRANT IN AN ADDITIONAL LANGUAGE

CHANGING THE  JUDICIAL ZONE

e-Population

Registrar General’s Department is responsible for the registration of birth, deaths and marriage. The entry records are maintained manually and are not readily accessible to other government agencies, thus resulting in a duplication of effort, time and costs. e-population is introduced to achieve objectives of issuing a unique personal identification Number (PIN) at birth for all citizens, building a consolidated set of basic information of every citizen of Sri Lanka, creating an efficient and reliable life events registration system, increasing the information sharing with government institutions using the population Register, providing more extensive analytical capability in relation to demographics and health statistics and increasing in coverage of recording life events. While e- population system fulfilling these objectives it gives the benefits to ensure accuracy of data from parent’s confirmation, perform searching and issuance of certificate copies from any Divisional Secretary Office, reduced need of translations, usable even in foreign countries, maintain current information of citizens, share information of citizens between the institutions.

e-Land

Issues related to Land ownership has been longstanding barrier for utilization of Land as a tool for generating capital. Delays in this search due to difficulties to access registers lengthy searches and lack of space to work in land Registries has been an obstacle for the program. Hence  the objectives of e Land Register is to provide a solution to the above issues and to ensure convenient access to land registers ,registration information, facilitate development of pedigree information while the safety of documents and providing a speedy and more convenient and economical service to General Public and other government organizations, Elevating the position of Sri Lanka in the doing business indicator by improving access to land registration information is also an important objective of this program.

e-BMD

Issuing certified copies of Birth, Death and Marriage entries to the public is one of the main function of registrar General’s Department and   these copies are issued upon the request of public. However  the manual searching is hard when the essential particulars are not know by the applicant such as exact Number, Date or even the period of the event under goes. To avoid this time consuming searches the e-BMD project is introduced. Main objectives of this program is maintain database, issuing of certificate through the system and sharing information of registered birth, death and marriages with other government agencies. Other than that the program benefited to develop an information database, conduct speedy searches, speedy issue of certified copies and decentralize issuing certified copies by installing database in Divisional Level offices.

e-Title

Issues related to Land ownership has been longstanding barriers for utilization of Land while difficulties of manual access of registers have been an obstacle. Title registration to Sri Lanka is introduced, to provide stronger and clear land ownership with the view of improving land utilization and development and to avoid unnecessary dispute due to land ownership or boundaries. Computer based Land information System is supporting better land management and issue of Government ensured title certificate. Hence convenient, easy speedy and efficient transaction can be produced to the public.

Registration of a Death Occurred at Home

  • Inform the Grama Niladari within 07 days of the death is occurred.
  • Grama Niladari shall send a report to the registrar of the area.
  • The death is registered by the registrar of births and deaths of the area where death has occurred. Declaration of death can be obtained from the registrar.
  • Persons required to give information,
    • Close relation present at the death.
    • Close relation who look after at the death.
    • If there is no relation as given above.,
    • Relation who residing in the area of the registrar division where the death occurred.
    • If there is no relation as given above.
    • Person present at the death
    • Occupier where the death occurred.
    • If there is no person as given above.
    • The person who cremate or buried the body.
  • Death may be register free of charge within a period of 03 months. Death can be registered after 03 months. Please see the delayed registration of deaths.
  • Certificate of death is issued to the informant free of charge.

Registration of a Death Occurred in a Rural Hospital

  • The death is registered by the Registrar of births and deaths of the area where death occurred. If the death has occurred at a rural hospital, inform the Registrar of that area for registration of such death.
  • Appropriate persons for informing of a death for registration.
    • Person present at the time of occurrence of the death
    • Person who is treat at the time of occurrence of the death
    • Medical Officer of the hospital
  • Obtain the relevant declaration from the Registrar of births and deaths for informing the death.
  • Documents to be submitted,
    • Duly perfected declaration
    • Hospital report issued in proof of the occurance of the death
  • A death can be registered free of charge within a period of 03 months.
  • A copy of the certificate of death is issued to the informant free of charge.
  • Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration of a Death Occurred in a General Hospital

  • Inform the Registrar of births and deaths at the General Hospital for registration of the death.
  • Appropriate persons for informing of a death for registration,
    • Person present at the time of occurrence of the death
    • Person who is treat at the time of occurrence of the death
    • Medical Officer of the Hospital
  • Obtain the relevant declaration from the Registrar of births and deaths at the General Hospital for informing the death.
  • Documents to be submitted
    • Duly perfected declaration
    • Hospital report issued in proof of the occurance of the death
  • A death can be registered free of charge within a period of 03 months.
  • A copy of the certificate of death is issued to the informant free of charge.
  • Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration of a Death Occurred in a Private Hospital

  • The death is registered by the Registrar of births and deaths of the area where the death occurred. If the death has occurred at a private hospital, inform the Registrar of that area for registration of such death.
  • Appropriate persons for informing of a death for registration,
    • Person present at the time of occurrence of the death
    • Person who is treat at the time of occurrence of the death
    • Medical Officer of the hospital
  • Obtain the relevant declaration from the Registrar of births and deaths for informing the death.
  • Documents to be submitted,
    • Duly perfected declaration
    • Hospital report issued in proof of the occurance of the death
  • A death can be registered free of charge within a period of 03 months.
  • A copy of the certificate of death is issued to the informant free of charge.
  • Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration of a Death occurred in a registered estate

  • Inform the estate superintendent within 24 hours of the death is occurred.
  • Persons required to give information,
    • Relation of the dead person
    • Each person present at the death
    • Occupier of the building where the death occurred
    • Each person who will engage in the cremation
  • Documents to be submitted,
    • Medical reports of the dead person if any
    • Clinical reports of the dead person if any
  • The death will record and the application certified by the Estate superintendent will send to the Divisional Secretariat through the District Medical Officer.
  • The death is registered by the District Registrar and the certificate of death will send to the estate superintendent.
  • Certificate of death can obtain from the estate superintendent by the informant free of charge.

Registration of Death Occurred at a Foreign Country

ELIGIBILITY

Registration of death occurred outside Sri Lanka to Sri Lankan passport holder/ dual citizenship holder can be registered. The declaration should be submitted within three (3) months of such death to the relevant Diplomatic/consular officer, If not after three (3) months and within one year the Diplomatic/consular officer should record the reason for the delay and effect the registration. After a year if the registration is not done it should get the consent of the Registrar General.

PROVISIONS

A death can be registered under the provisions of the Births and Deaths Registration act (CHAPTER 110 ) and section 7 of the Consular Functions Act no.4 of 1981 and the consular functions( amendments) act no.18 of 2006.

The required documents for the registration of a Death

  1. Declaration form filled by the declarant, Documents to prove the  identification of the declarant.
  2. Submit a document to prove the deceased is a citizen of Sri Lanka.
  3. Death certificate issued by the relevant country /Hospital records of deceased
  4. If the cause of the death is not included in Death certificate issued by the relevant country, It should be proved by supporting documents.
  5. Birth certificate of the deceased.
  6. Cargo receipts will be needed, if the death is been registered in Sri Lanka
  7. Documents to prove the identification of the declarant.

Eligible to apply for registration of a death

  1. The nearest relative of the deceased who was present at the time of the death or the person in attendance to the last illness of the deceased.
  2. A relative of the deceased who resides in the country where the death occurred.
  3. If there is no such relative any other person who was present at the death.
  4. The main occupant of the house where the death occurred.
  5. The officer in charge of the hospital or public institution where the death occurred.
  6. If there are no such persons the person who takes action to dispose the body of the deceased by burial, cremation or any other means.

Submission of documents

If a death occurred in a foreign country, declaration for registration of a death should be forwarded to the relevant Sri Lankan embassy/High Commission.

If it is not been registered and If the declarant are living in Sri Lanka declaration for registration of a death should be forwarded to the Central Record Room of the Registrar General’s Department, Maligawatte, Colombo 10.

 

Process of charges

£10(Sterling Pounds), $13(USDOLLAR), €11 (Euro), should be paid for registration and issuance of death certificate to the relevant Embassy or High commission.

If the declaration is submitted to the Central Record Room of Registrar General Department, Rs.2170 should be paid to the consular section of the Ministry of External Affairs and have to hand over the receipt to the central record room.

 

Hours of business

Central record room is open from 9.00 a.m. to 3.00 p.m. Except for Saturdays, Sundays and public holidays.

Working hours in the relevant Embassies/ High Commissions varies. Visit the relevant embassy/ High Commission web sites.

 

Return of the death certificate

The person who presented the declaration.

Inquiries

     1.Relevant Sri Lankan Embassy/High Commission or Consular Affairs Division of Ministry of External Affairs,

     Ceylinco building, Janathipathi Mawataha, Colombo 01

             Tel no: +94112446302, +9433881

2.Central Record Room of the Registrar General’s Department, Maligawatta, Colombo 10.

Tel no;+94112329773, +942433075

Registration of Unregistered Death

Registration of a Past Death

  • If a death has not been registered with 03 months since its occurrence it may be registered.
  • The death can only be registered only if a period of 25 yrs. has not been lapsed since occurrence of such death
  • Persons eligible for this,
    • Any party having interest of
    • One of the parents
  • Declaration can be produced by,
    • Close relation present at the time of death or who took care of the deceased when he/she was ill for the last time
    • Any other party interested
  • Fee chargeable is Rs.50.00

Alteration of Information in a Death Register

  • Produce the declaration to the Additional District Registrar the Divisional Secretariat of the area where death occurred.
  • The declaration should be produced by;
    • The informant
    • Trustworthy person knowing the truth relating to the incident
  • All information other than the date of death may be altered.
  • Fee chargeable is Rs. 50.00
  • Written evidence should be produced in proof of accuracy of the request made in the declaration.

Registration of death of a person reported missing / issue of certificate of Absence

As there is no sufficient evidence to prove the death of certain people, the relations do not interested to register the event as a death and get a Death certificate. Therefore as there is no legal document to prove the disappearance of the person, the relations have to face many difficulties.

The provisions has been provided to register the persons, reported missing as a result of the conflict which took place in the northern and eastern provinces or its aftermath or political unrest or civil disturbances or enforced disappearance or members of the armed forces or police, identified as missing in action; and formatters connected therewith or incidental thereto under the death registration (Temporary Provisions) (Amendment).

The ‘Certificate of Absence” should be applied by a “Relative”
N.B- Definition of the Relative as per the section 14 of the act

  • Spouse
  • Children including adopted children, on-marital children, or step children
  • Parents including step-mother, step Father, adopter
  • Full or half brothers or sisters or adopted brother or sisters
  • Father-in-Law,mother-in-Law,Brothers-in-Law,Sisters-in-Law,Sons-in-Law, Daughters-in-Law
  • Grandchildren and Grandparents

Application Procedure,

Applications of certificate of absence for a person is reported missing and has not been heard for a period exceeding one year, should be forwarded to the District Registrar of the area in which such missing person was last resident or had his permanent residence.

Additional Documents that should be submitted together with the application

  • Affidavit
  • Report of Grama Niladhari
  • Other evidence to prove the request
  • Certified copy of the decision given by the commissions

Obtain Copies and Translations

Obtain a Certified Copy of the Certificate of Death

  • Refer the application to the Divisional Secretariat of the area where the death is occurred.
  • Application can be obtained from any Divisional Secretariat.
  • Fees chargeable
    • Where the date of registration or the no. of the entry is given the fee for one copy of the certificate is Rs. 100.00
    • Where the date of registration or the no. of the entry is not given and a search of registers not exceeding two years is involved fee for one copy of the certificate is Rs. 200.00
  • Required fee should pay to the Divisional Secretariat.
  • Duly filled application should submit to the Divisional Secretariat.
  • If you like to obtain the certificate of death by post, submit a stamped envelop with the application.
  • If the death is registered a certificate of death will be send and if the death is not registered a letter to the effect will be send.

Translate Certificate of Death

  • Offices of the Department where service of sworn translators can be received are given below.
  • Translations which can be obtained
    • Sinhala - English
    • Tamil - English
    • English - Sinhala
    • English - Tamil
  • Time of receiving applications
    • From 9:00 a.m. - 3:00 p.m.
  • Applications may be obtained from the offices where sworn translators are available
  • Documents to be submitted
    • Duly completed application
    • Original or certified copy of the certificate of death obtained from a Divisional Secretariat of the document to be translated
    • Stamped envelope if translations are to be received by post
  • Fee for a translation is Rs. 500.00 payable by cash.

Registration of Marriages (General)

  • Everyone other than where both parties are Muslims, can register their marriage under Marriage (general) Registration Ordinance.
  • Marriage notice should be written and attested in duplicate and handed over to the Registrar of marriages of the division
  • Persons authorized to attest marriage notice;
    • Registrar of marriages of the division
    • Justice of peace
    • Notary public
    • A Minister
  • Requirements for submitting a marriage notice:
    • Requirement of residence of the parties in the relevant division.
      • Residence of parties in the relevant division within 10 days preceding submission of the marriage notice.
      • Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
      • If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of the other party in Sri Lanka for such 10 days.
      • If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of one party for 04 days in Sri Lanka.
    • Completion of age of 18 yrs. by both parties as at their previous birth day.
    • The parties should not have any kind of relationship prohibited in law.
    • No party should have entered into any legal marriage which is valid at the time.
  • 14 days should be lapsed since submission of marriage notice for registration of a marriage (general). Possibility prevails to register general marriage before lapse of such 14 days.
  • Request may be made in order to register a marriage outside the office.
  • Fees chargeable by the Registrar for registration of a marriage is as follows.
No Duty Payable to Whom Payable by Whom Amount Payment Type
1 Entering a notice of marriage at Registrar’s office or at any other place Registrar Applicant 100.00 Cash
2 Entering a notice of marriage at Additional District Registrar's Office or District Registrar's office or at any other place Additional District Registrar or District Registrar Applicant 100.00 Cash
3 Issuing Registrar's certificate on a notice of marriage Registrar Parties to marriage 100.00 Cash
4 Issuing Registrar's certificate on a notice of marriage Additional District Registrar or District Registrar Parties to marriage 100.00 Cash
5 Solemnizing marriage in Registrar’s office Registrar Parties to marriage 750.00 Cash
6 Solemnizing marriage in Additional District Registrar's or District Registrar's office Additional District Registrar or District Registrar Parties to marriage 750.00 Cash
7 Solemnizing marriage outside the Registrar’s office under section 38(1) or 38(2) Registrar Parties to marriage 750.00 Cash
--- --- --- Cash
8 Solemnizing marriage outside the Registrar’s office under section 38(1) or 38(2) Additional District Registrar or District Registrar Government 750.00 Cash
9 Obtaining a special license under section 27(3) Government Parties to marriage 100.00 Cash
10 Registration of marriage solemnized in registered place of public worship District Registrar Parties to marriage 750.00 Cash

Registration of Marriages by a Christian Minister

  • Christians can register their marriages at their Churches.
  • Marriage notice should be written and attested in duplicate and handed over to the Registrar of Marriage of the division.
  • Persons authorized to attest marriage notices;
  • Registrar of Marriage of the division
  • Justice of peace
  • Notary public
  • A Minister
  • Requirements for submitting a marriage notice:
  • Requirement of residence of the parties in the relevant division
  • Residence of parties in the relevant division within 10 days preceding submission of the marriage notice.
  • Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
  • If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of the other party in Sri Lanka for such 10 days.
  • If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of one party for 04 days in Sri Lanka.
  • Completion of age of 18 yrs. by both parties as at their previous birth day.
  • The parties should not have any kind of relationship prohibited in law.
  • No party should have entered into any legal marriage which is valid at the time.
  • Certificate of the registrar should be obtained from the Registrar or Additional District Registrar
  • The said certificate should be produced to the minister of the church where the marriage is to be solemnized. Also provide uncancelled stamps value of Rs.25/- therewith.

Marriage Registration Process for Foreign Nationalities

This page is under construction

Registration of Kandyan Marriages

  • A marriage solemnized under the Kandyan Law.
  • Areas where kandyan law is applied,
    • Central Province
    • North Central Province
    • Uva Province
    • Sabaragamuwa Province
    • Chuniyachedkulam Korale East and West and Kilakkumale Korale South of Vavuniya District in the Northern Province
    • Bintenna Pattu, Wegam Pattu and Panam Pattu of Batticola District and Kadukkulam Pattu of Trincomalee District in the Eastern Province
    • Kurunegala District and Demala Hathpattu of Puttalam District in the North Western Province
  • Notice of marriage should be written and attested in duplicate and handed over to the Registrar of Marriages. Registrar of Marriage of the Division has authority to attest marriage notices.
  • Requirements for submitting a marriage notice:
    • Requirement of residence of the parties in the relevant division.
      • Residence of parties in the relevant division within 10 days preceding submission of the marriage notice.
      • Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
      • If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of the other party in Sri Lanka for such 10 days.
      • If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of one party for 04 days in Sri Lanka.
    • Completion of age of 18 yrs. by both parties as at their previous birth day.
    • The parties should not have any kind of relationship prohibited in law.
    • No party should have entered into any legal marriage which is valid at the time.
  • Request may be made in order to register a marriage outside the office.
  • Fees chargeable by the registrars in registration of Kandyan Marriages is as follows.
No Duty Payable to Whom Payable by Whom Amount Payment Type
1 Entering a notice of marriage at Registrar’s office or at any other place Registrar Applicant 100.00 Cash
2 Entering a notice of marriage at Additional District Registrar's Office or District Registrar's office or at any other place Additional District Registrar or District Registrar Applicant 100.00 Cash
3 Issuing Registrar's certificate on a notice of marriage Registrar Parties to marriage 100.00 Cash
4 Issuing Registrar's certificate on a notice of marriage Additional District Registrar or District Registrar Parties to marriage 100.00 Cash
5 Solemnizing marriage in Registrar’s office Registrar Parties to marriage 750.00 Cash
6 Solemnizing marriage in Additional District Registrar's or District Registrar's office Additional District Registrar or District Registrar Parties to marriage 750.00 Cash
7 Solemnizing marriage outside the Registrar’s office Registrar Parties to marriage 750.00 Cash
- - - -
8 Solemnizing marriage outside the Additional District Registrar's Office or District Registrar's office Additional District Registrar or District Registrar Parties to marriage 750.00 Cash
9 Obtaining a special license from the Registrar under section 19 Registrar Applicant 100.00 Cash
10 Obtaining a special license from the Additional District Registrar or District Registrar under section 19 Additional District Registrar or District Registrar Applicant 100.00 Cash

Correction of Errors in Marriage Certificates

Correcting Errors in the Certificate of Marriage (General)

  • Request should be made to the Court by inter parties for correction of errors made during the registration.
  • Documents to be submitted,
    • Certificate of marriage
    • Documents to be introduced to prove the relevant information
  • The request should make to the District court of the area where the inter parties are residing.

Correction of Errors in the Certificate of Marriage (Kandyan)

  • Request can be made by inter parties for correction of errors made during the registration.
  • The request should make to the Additional District Registrar at the Divisional Secretariat relevant of the area where the marriage is registered.
  • Documents to be submitted,
    • Certificate of marriage
    • Affidavit containing the correct information and the error done
    • Any other document to prove the information

Correction of Errors in the Certificate of Marriage (Muslim)

This page is under construction

Obtain Certified Copies and Translations

Obtain a Certified Copy of the Certificate of Marriage

  • Refer the application to the Divisional Secretariat of the area where the registration took place.
  • Application can obtain from any Divisional Secretariat.
  • Fees chargeable
    • Where the date of registration or the no. of the entry is given the fee for one copy of the certificate is Rs.100.00
    • Where the date of registration or the no. of the entry is not given and a search of registers not exceeding two years is involved fee for one copy of the certificate is Rs. 200.00
  • Required fee should submit to the Divisional Secretariat.
  • Duly filled application should be submit to the Divisional Secretariat.
  • If you like to obtain the certificate of marriage by post, submit a stamped envelop with the application.
  • If the marriage is registered, a certificate of marriage will be send and if the marriage is not registered a letter to the effect will be send.

Translate Certificate of Marriage

  • Offices of the Department where service of sworn translators can be received are given below.
  • Translations which can be obtained
    • Sinhala - English
    • Tamil - English
    • English - Sinhala
    • English - Tamil
  • Time of receiving applications
    • From 9:00 a.m. - 3:00 p.m.
  • Applications may be obtained from the offices where sworn translators are available
  • Documents to be submitted
    • Duly completed application
    • Original or certified copy of certificate of marriage obtained from a Divisional Secretariat of the document to be translated
    • Stamped envelope if translations are to be received by post
  • Fee for a translation is Rs. 500.00 payable by cash.

Divorce of a Marriage Registered Under General Marriage Ordinance

This is an activity of the court. Contact an Attorney at law for advices.

Divorce of a Kandyan Marriage

  • Applications shall submit to,
    • If the applicant is resides in a Kandyan province, the application shall be made to the District Registrar at the Divisional Secretariat relevant to the area where the applicant is residing.
    • If the applicant resides outside a Kandyan province, the application shall be made to the District Registrar at the Divisional Secretariat relevant to the area in which the respondent resides or in which the marriage was registered.
  • Obtain the relevant application from the District Registrar informing the divorce.
  • Documents to be submitted.
    • Duly perfected declaration
    • Certificate of Marriage (Kandyan)
    • If there are documents to prove the complain
  • District Registrar call up both parties for an inquiry.
  • District Registrar will grant the dissolution of the marriage in respect of which the application was made, or refuse to grant the dissolution of such marriage.
  • If a party dissatisfied with the order, can make an appeal to the District Registrar within 30 days.
  • District Registrar submits the appeal to the District court and will work on the order given by the District court.

Muslim Marriage

This page is under construction

Obtain certificate of Divorce

Kandyan and Muslim Marriages

This page is under construction

Registration of Births Occurred at Home

  • Inform the Grama Niladari within 07 days of the birth is occurred.
  • Grama Niladari shall send a report to the registrar of the area.
  • The birth is registered by the registrar of births and deaths of the area where birth has occurred.
  • Duly filled declaration of birth shall submit to the registrar of births and deaths of the area. Declaration of birth can be obtained from the registrar.
  • Persons required to give information,
    • Father
    • Mother
    • Each person present at the birth
    • Person have in charge of the child
  • Birth may be register free of charge within a period of 03 months. Birth can be registered after 03 months. Please see the delayed registration of births.
  • Certificate of birth is issued to the informant free of charge.

Registration of Births Occurred in a Rural Hospital

  • The birth is registered by the Registrar of births and deaths of the area where birth occurred. If the birth has occurred at a Rural Hospital, inform the Registrar of that area for registration of such birth.
  • Appropriate persons for informing of a birth for registration
    • Father
    • Mother
    • Person present at the time of occurrence of the birth
    • Medical Officer of the hospital
  • Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
  • Documents to be submitted
  • Duly perfected declaration
  • Hospital report issued in proof of the occurance of the birth
  • A birth can be registered free of charge within a period of 03 months.
  • A copy of the birth certificate is issued to the informant free of charge.
  • Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration of Births Occurred in a General Hospital

  • Inform the Registrar of births and deaths at the General Hospital for registration of birth.
  • Appropriate persons for informing of a Birth for registration
    • Father
    • Mother
    • Person present at the time of occurrence of the birth
    • Medical Officer of the Hospital
  • Obtain the relevant declaration from the Registrar of births and deaths at the General Hospital for informing the birth.
  • Documents to be submitted
    • Duly perfected declaration
    • Hospital report issued in proof of the occurance of the Birth
  • A Birth can be registered free of charge within a period of 03 months.
  • A copy of the Birth Certificate is issued to the informant free of charge.
  • Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration of Births Occurred in a Private Hospital

  • The Birth is registered by the Registrar of births and deaths of the area where birth occurred. If the birth has occurred at a private hospital, inform the Registrar of that area for registration of such birth.
  • Appropriate persons for informing of a birth for registration
    • Father
    • Mother
    • Person present at the time of occurrence of the birth
    • Medical Officer of the Hospital
  • Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
  • Documents to be submitted
    • Duly perfected declaration
    • Hospital report issued in proof of the occurance of the birth
  • A birth can be registered free of charge within a period of 03 months.
  • A copy of the birth certificate is issued to the informant free of charge.
  • Visit the Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Registration of Births Occurred in a Registered Estate

  • Inform the estate superintendent within 07 days from the birth is occurred.
  • Persons required to give information,
    • Father
    • Mother
    • Each person present at the birth
  • Estate superintendent will certify the application and send to the Divisional Secretariat through the District Medical Officer.
  • The birth is registered by the District Registrar and the certificate of birth will send to the estate superintendent.
  • Certificate of birth can obtain from the estate superintendent by the informant free of charge.

Registration of Births Occurred at a Foreign Country

ELIGIBILITY

Registration of birth of children born outside Sri Lanka to Sri Lankan parents can be registered. At least one of the parent should be a citizen of Sri Lanka /should have dual citizenship at the time of the child’s birth.

The declaration should be submitted within three (3) months of such birth to the relevant Diplomatic/consular officer, If not after three (3) months and within one year the Diplomatic/consular officer should record the reason for the delay and effect the registration.

After a year if the registration is not done it should get the consent of the Registrar General.

PROVISIONS

A birth can be registered under the provisions of the Births and Deaths Registration act (chapter 110 ) and section 7 of the consular functions act no 4 of 1981 and the consular functions (amendment ) act no.18 of 2006.

Submission of documents for registration

If a birth occurs in a foreign country, application for registration of a birth should be forwarded to the relevant Sri Lankan embassy/High Commission.

If it is not been registered and If the parents are living in Sri Lankadeclaration for registration of a birth should be forwarded to the Central Record Room of the Registrar General’s Department, Maligawatte, Colombo 10.

SUBMISSION PROCEDURE

Documents requesting registration for a birth should be submitted by one of the parent or the guardian.

DOCUMENTS REQUIRED FOR REGISTRATION OF BIRTH

  1. Declaration form filled by the declarant
  2. Birth certificate issued by the relevant country/Hospital record of the child.
  3. Birth certificates of the father and the mother.
  4. Marriage certificate of parents.
  5. Passport copies of the parents at the time of the child’s birth.
  6. English translation should be produced to the documents in any other foreign languages if needed.

HOURS OF BUSINESS

Central record room is open from 9.00 a.m. to 3.00 p.m. Except for Saturdays, Sundays and public holidays.

Working hours in the relevant Embassies/ High Commissions varies. Visit the relevant embassy/ High Commission web sites.

 

PROCESS OF CHARGES

£18 (Sterling Pounds) or $25 (US Dollars) or €20 (Euro) should be paid for to the relevant Embassy or High commission for the registration and issuance of a birth certificate.

If the declaration is submitted to the Central Record Room of the Registrar General’s Department, Rs.3900 should be paid to the consular section of the Ministry of External Affairs and hand over the receipt to the Central Record Room for the registration and issuance of a birth certificate.

Return of the certificate

To the person who presented the declaration.

Inquiries

1. Relevant Sri Lankan Embassy/High Commission or Consular Affairs Division of Ministry of External Affairs, Ceylinco building, Janathipathi Mawataha, Colombo 01

         Tel no;+94112446302,+94338812

2. Central Record Room of the Registrar General’s Department, Maligawatta, Colombo 10.

Tel no;+94112329773,+942433075

 

Registration of Unregistered Birth

Registration of a Past Birth

  • If a birth has not been registered with 03 months since its occurrence it may be registered.
  • Declaration should be produced to the Additional District Registrar of the Divisional Secretariat where birth occurred.
  • Persons eligible for this
    • Any party having interest of
    • One of the parents
  • Fee chargeable is Rs. 50.00
  • Only the following documents should be submitted with the declarations produced within one year since the occurrences of the birth.
    • Marriage certificate of parents if they are married
    • One of following documents in proof of the date and place of birth of the subject.
      • Hospital birth report or certified copy
      • Grama Niladhari birth report or certified copy
      • Estate birth report or certified copy
      • Public Health Officer's certificate
  • Following documents should be produced with the declaration produced after one year since occurrence of the birth.
    • Marriage certificate of parents if they are married
    • Nil result sheet
    • One of the following documents indicating date and place of birth of the person
      • Hospital report of certified copy
      • Grama Niladhari report or certified copy
      • Estate birth report or certified copy
      • Copy of the Midwife's birth register
    • In case of non-possession of any of the above documents,
      • Health development record
      • Certificate of baptism
      • Certified copy of the school admission register / pupil's record sheet
      • Estate welfare officer's report
      • Horoscope of the record of time prepared on a proximate date to the day on which the birth occurred
    • If any of these documents are not available, declaration including details having knowledge of and an affidavit.

Issue of Probable Age Certificates

  • Certificates of probable age are issued to children under 14 yrs. of age whose birth cannot be registered.
  • Certificates of probable age are issued to,
    • Resident children of a children's home approved by the government.
    • Children who are under the guardianship of persons other than children's homes approved by the government
  • Documents to be submitted by the resident children of a children's home approved by the government.
    • Affidavit of the matron of the children's home
    • Medical certificate issued by a government medical officer determining the age of the child
    • Other documents containing information of the child (if any)
  • Documents to be submitted by the children other than residents of a children's home approved by the government together with the declaration;
    • Affidavit of the guardian
    • Documents in proof of the guardianship of the guardians regarding the child concerned
      • Grama Niladhari certificate or
      • Certificate of the probation and Childcare Service Officer
      • Certificate from the Social Services Department
      • Certificate issued by the Inspector of Police
    • Medical certificate issued by a government medical officer determining the age of the child
    • Health Development Record
    • Copy of the school admission register if the child attends school
  • Contact Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Alteration of Information in a Birth Register

  • In a Birth certificate,
    • Information in cage 01 (Date & place of birth)
    • Information in cage 03 (Sex)
    • Information in cage 05 (Information of mother - if mother's name has been changed after the registration of the birth, it is not possible under this provision)
    • Information in cage 09 (Informant's information) may be altered
  • Produce the declaration to the Additional District Registrar of the Divisional Secretariat of the area where birth occurred.
  • The declaration should be produced by
    • Owner of the birth certificate
    • Father or Mother
    • Legal guardian
    • A person who is dissatisfied with any of the information appearing in the birth register
  • Fee chargeable is Rs. 50.00
  • A certified copy of the birth register to be amended should be essentially attached to the declaration.
  • Following are some written evidences which may be produced to substantiate the request made in the declaration,
    • Parents' marriage certificate
    • List of children/ brothers and sisters
    • Birth certificate of father/ mother
    • Birth certificate of a child born after the registration of parents' marriage
    • In case there is no child born after the registration of the marriage of parents, birth certificate of a elder or younger child of the subject
    • Certified copies of records available in hospitals, maternity homes or midwife's records
    • Student's record sheet, extract of the school admission register
    • Copy of the electoral register where names of the subject and parents are included
    • If father is deceased, his death certificate

Registration of Adopted Children

  • Age of the adoptee child should not be more than 14 years.
  • Requirements to be met by the applicant
    • He / She should be more than 25 years of age.
    • The age gap between the applicant and the adoptee child should be at least 21 years.
    • This will not apply if the child concerned is a descendant of the applicant / his brother or sister / any of their married partners.
  • Child's consent is required if he / she is over 10 years old
  • Spouses (husband and wife) should produce an application
  • Order of adoption is issued by the District Court
  • This order should be registered at the Registrar General's Department
  • Birth of the adoption child can be re-registered
  • Following documents should be submitted for re-registration of such birth
    • Application for a re-registration of a birth
    • Parents' certificate of Marriage
    • Parents' certificates Births
    • Certificate of the Adoption
  • The application for re-registration of a birth should be produced to the Zonal Office of the Registrar General's Department to which the area where the child is born belongs to.

Obtain Certified Copies and Translations

Obtain a Certified Copy of the Certificate of Birth

  • Refer the application to the Divisional Secretariat relevant to the area where the birth occurred.
  • Application can obtain from any Divisional Secretariat.
  • Fees chargeable
    • Where the date of registration or the no. of the entry is given the fee for one copy of the certificate is Rs. 100.00
    • Where the date of registration or the no. of the entry is not given and a search of registers not exceeding two years is involved fee for one copy of the certificate is Rs. 200.00
  • Required fee should pay to the Divisional Secretariat.
  • Duly filled application should submit to the Divisional Secretariat.
  • If you like to obtain the certificate of birth by post, submit a stamped envelop with the application.
  • If the birth is registered a birth certificate will be send and if the birth is not registered a letter to the effect will be send.

Translate Certificate of Birth

  • Offices of the Department where service of sworn translators can be received are given below.
  • Translations which can be obtained,
    • Sinhala - English
    • Tamil - English
    • English - Sinhala
    • English - Tamil
  • Time of receiving applications
    From 9:00 a.m. - 3:00 p.m.
  • Applications may be obtained from the offices where sworn translators are available.
  • Documents to be submitted
    • Duly completed application.
    • Original or certified copy of birth certificate obtained from a Divisional Secretariat of the document to be translated.
    • Stamped envelope if translations are to be received by post.
  • Fee for translations
    Rs. 500.00 for one copy payable to the Registrar General's Department