Registration of movable and immovable properties

  • Eligibility                                            
    This service is being provided by the Registrar General s Department to the public at instances where either a Movable or an Immovable property being registered under a new owner.

  • Instrument (Document)
    Instrument (Document) shall be prepared according to provisions of the Notaries ordinance and Registration ordinance and other related laws.

  • Hours of business

    9.00 a.m to 15.45 p.m, except on Saturdays, Sundays and public holidays

  • Submission procedure

    Instrument (Document) should be tendered to the relevant Land Registry where the land is situated. Land or movable property situated in more districts than one may be presented for registration to the Registrar General. Instrument (Document) could be submitted on either of the following manners:

    a. Being submitted through post

    b. Being submitted by authorized person

    c. Being submitted through a notary/ legal firms

  • Who may present document for registration
    • Any person executing the document
    • Any person claiming any interest or benefit thereunder
    • Any person having any interest in or charge on any property affected thereby
    • The agent of any such person or an attorney-at-law or notary acting on behalf any such person; letter of authority should be submit if the agent of any such person is presented document for registration
  • Instrument (Document) Required
    • The original
    • Duly attested or certified copy

In the case of a will, the probate or letters of administration with a copy of a will annexed shall be presented for registration.

  • Fee:

Registration fee can be paid in cash or should attached bank receipt which deposit fees to account No.  7041650 of Registrar General’s account through any branch of Bank of Ceylon

    1. Every instrument of any kind whatsoever not expressly exempted :- Rs. 100.00
    2. For each land described in the Caveat, for each period of two years:- Rs. 2500.00
    3. An instrument presented to the Registrar General, In addition to any other fee payable:- Rs. 1000.00
    4. Appropriate un-cancelled stamp has to be affixed according to other related laws

  • Return of Instrument (Document)

To the person who presented document for registration or his agent

  • Process Timeline:

Time of obtaining the registration: 1- 7 working days

  • Steps
    1. Receive Instrument and registration fee
    2. Issue Day Book receipt and cash receipt
    3. Check compliance with related laws and regulations
    4. Register or refuse and endorse

  • Inquiries

Please contact Registrar of Lands in relevant land registry or Registrar General. (Please see contact information)

Obtain a certified copies of deed

  • Eligibility

This service is provided by the Registrar General s Department. Public can apply for this service in order to obtain copies of deed if required.

  • Hours of business

9.00 a.m to 15.45 p.m, except on Saturdays, Sundays and public holidays

  • Submission procedure

Applications for obtaining this service should be forwarded to the relevant Land Registry either by post or by person

  • Application form

There is a standard format for applying for this service. Applicants are welcome to forward their requests in standard format. Application (Registration A 32 B) can be download through web.

  • Who may present application
    1. Any person claiming to be interested therein or
    2. By his attorney-at-law or
    3. Agent duly authorized
  • Documents Required

Letter of authority should be submit if the agent of any such person is presented application

  • Fee

Registration fee can be paid in cash or should attached bank receipt which deposit fees to account  No. 7041650 of Registrar General’s account through any branch of Bank of Ceylon

  1. Copies of or extracts from any deed relating to any land:- Rs. 500.00

  • Return of Instrument (Document)

To the person who presented application or his agent

Note:

If there any inaccuracies found within the documents being requested by the applicant:

Registrar of Lands rejects the application

  • Process Timeline:

Time of issuing copies: 1 working day

  • Steps
    1. Receive application and registration fee
    2. Issue cash receipt
    3. Check compliance with related laws and regulations
    4. Endorse and issue
  • Inquiries

Please contact Registrar of Lands in relevant land registry or Registrar General. (Please see contact information)

Obtain copies of Land Registers

  • Eligibility

This service is provided by the Registrar General s Department. Public can apply for this service in order to obtain copies of Land Registers if required.

  • Hours of business

9.00 a.m to 15.45 p.m, except on Saturdays, Sundays and public holidays

  • Submission procedure

Applications for obtaining this service should be forwarded to the relevant Land Registry either by post or by person.

  • Application form

There is a standard format for applying for this service. Applicants are welcome to forward their requests in standard format. Application (Registration A 32 A) can be download through web.

 

Who may present application

    1. Any person claiming to be interested therein or
    2. By his attorney-at-law or
    3. Agent duly authorized

  • Documents Required

Letter of authority should be submit if the agent of any such person is presented application.

  • Fee

Registration fee can be paid in cash or should attached bank receipt which deposit fees to account No. 7041650 of Registrar General’s account through any branch of Bank of Ceylon

  1. Copies of or extracts from any foli0 or folios relating to any land:- Rs. 100.00

  • Return of Instrument (Document)

To the person who presented application or his agent

Note:
If there any inaccuracies found within the documents being requested by the applicant: Registrar of Lands rejects the application

Process Timeline:

Time of issuing copies: 1 working day

Steps

  1. Receive application and registration fee
  2. Issue cash receipt
  3. Check compliance with related laws and regulations
  4. Endorse and issue

Inquiries

Please contact Registrar of Lands in relevant land registry or Registrar General. (Please see contact information)

 

Search of Land Register /Duplicate of Deeds

  • Eligibility

This service is provided by the Registrar General s Department. Public can apply for this service in order to search of land register / duplicate of deeds if required.

 

  • Hours of business

9.00 a.m to 15.45 p.m, except on Saturdays, Sundays and public holidays

 

  • Submission procedure

Applications for obtaining this service should be forwarded to the relevant Land Registry by person

 

  • Application form

 

There is a standard format for applying for this service. Applicants are welcome to forward their requests in Standard format. Applications is available   at land registries and also can be download through web.

    1. Application for search of land registers - Registration A 33 A
    2. Application for search of duplicate of deeds - Registration A 33 B

Who may present application

    1. Any person claiming to be interested therein or
    2. By his attorney-at-law or
    3. Agent duly authorized

 

  • Documents Required

Letter of authority should be submit if the agent of any such person is presented application

 

  • Fee

Fee can be paid in cash or should attached bank receipt which deposit fees to account No 7041650 of Registrar General’s account through any branch of Bank of Ceylon

  1. Inspect the duplicate of deed or land register:- Rs. 500.00
  • Permission
To the person who presented application

Note:If there any inaccuracies found within the documents being requested by the applicant, Registrar of Lands rejects the application

 

  • Process Timeline
Time of issuing copies: 1 working day

Step

  1. Receive application and registration fee
  2. Issue cash receipt
  3. Check compliance with related laws and regulations
  4. Allow application and supply document
  • Inquiries

Please contact Registrar of Lands in relevant land registry or Registrar General. (Pl see contact information)

 

 

Registration of a Power of Attorney

Eligibility

This service is provided by the Registrar General s Department. Grantor or Attorney desiring to have his Power of Attorney registered shall be entitled to have the same so registered. Attorney shall reside in Sri Lanka.

Power of Attorney

Any written power or authority other than that given an attorney-at-law or law agent, given by one person to another to perform any work, do any act, or carry on any trade or business, and executed before two witnesses, or executed before or attested by a Notary Public or by a Justice of the Peace, Registrar, Deputy Registrar, or by any Judge or Magistrate, or Ambassador, High Commissioner or other diplomatic representative of the Sri Lanka.

Hours of business

9.00 a.m to 15.45 p.m, except on Saturdays, Sundays and public holidays

Submission procedure

Power of Attorney should be tendered to the Registrar General’s Department, Head Office in Battaramulla or Zonal office of the Registrar General’s Department. Head office will register even the attorney resides in anywhere of the country. Zonal office will register if the attorney resides within the domain of the Zonal office

Power of Attorney could be submitted on either of the following manners:

a. Being submitted through post

b. Being submitted by Grantor or Attorney or authorized person

c. Being submitted through a notary/ legal firms

Who may present Power of Attorney for registration

  1. Grantor or Attorney
  2. The agent of Grantor or Attorney or an attorney-at-law or notary acting on behalf attorney; letter of authority should be submit if the agent of attorney is presented Power of Attorney for registration

Documents Required

  1. Original power of attorney
  2. A copy certified by a notary public to be a true copy
  3. An affidavit to the effect that to the best of his knowledge and belief such power of attorney is genuine and still in force, by attorney
  4. Letter of authority should be submit if the agent is presented for registration

Note:

Any application having a name contradictory to the ones mentioned within the Affidavit will be rejected from obtaining the service.

Fee

Registration fee can be paid in cash or should attached bank receipt which deposit fees to account no 7041650 of Registrar General’s account through any branch of Bank of Ceylon

  • Fees chargeable are as follows.
Description Price (Rs.)
Registration of a Power of Attorney 1500.00
Inspect Records relating to Power of Attorney 500.00
Obtain a certified copy of the Power of Attorney 500.00
Issue a certified extract of a folio 500.00

Return of Power of Attorney

To the person who presented document for registration or his agent

Process Timeline:

Time of obtaining the registration: 1- 2 working days

Steps

  1. Receive Power of Attorney and registration fee
  2. Issue Day Book receipt and cash receipt
  3. Check compliance with related laws and regulations
  4. Register or refuse and endorse

Inquiries

Please contact Registrar General or Zonal Assistant Registrar General. (Please see contact information)

 

Cancellation of a Power of Attorney

Eligibility,

This service is provided by the Registrar General s Department. Grantor or attorney who wishes to cancel his power of attorney shall be entitled to have the same so registered.

Hours of business

9.00 a.m to 15.45 p.m, except on Saturdays, Sundays and public holidays

Submission procedure

Notification shall be submitted to the office where the Power of Attorney registered. Notification could be submitted on either of the following manners:

a. Being submitted through post

b. Being submitted by Grantor/Attorney or authorized person

c. Being submitted through a notary/ legal firms

Who may present document for registration

  1. Grantor or Attorney
  2. The agent or an attorney-at-law; letter of authority should be submit if the agent of Grantor/Attorney is presented n for registration

Documents Required

  1. Registered Power of Attorney; if the Original of the Power of Attorney is not existing, a certified copy of the same obtained from the office where the Power of Attorney Registered.
  2. Paper notification published by the Grantor or Attorney in Sinhala, Tamil and English regarding the cancelation( full page of the newspaper should be submitted)
  3. Gazette with the Gazette notice published by the Grantor or Attorney made the cancellation.
  4. An affidavit verifying the fact of cancellation by the Grantor or Attorney

Fee:

Registration fee can be paid in cash or should attached bank receipt which deposit fees to account no 7041650 of Registrar General’s account through any branch of Bank of Ceylon

  1. Cancellation of a registered Power of Attorney is Rs. 1500.00

Return of Document

To the person who presented document for registration or his agent

Process Timeline:

Time of obtaining the registration: 1- 2working days

Steps

  1. Receive Document and registration fee
  2. Issue Day Book receipt and cash receipt
  3. Check compliance with related laws and regulations
  4. Register or refuse and endorse

Inquiries

Please contact Registrar General or Zonal Assistant Registrar General. (Please see contact information)

 

 

Rectification of Errors at the Registration

Eligibility
This service is provided by the Registrar General’s Department. An applicant (owner) who wishes to rectify errors took place at the registration shall be entitled to rectified.

Hours of business
9.00 a.m to 15.45 p.m, except on Saturdays, Sundays and public holidays

Submission procedure
Notification shall be submitted to the Land Registry where the document registered and can be submitted by following ways:
           a. Through Post
           b. By the owner of the property
           c. Through a Notary/ Legal firms

Who may present document for rectification
            a.   Owner of the property
            b.   An attorney-at-law/Notary

Application form
Although there isn’t a standard format for applying for this service, Applicants are welcome to forward their requests in letter format to the relevant Land Registry

Documents Required

  1. Request letter of relevant party
  2. Particulars related to relevant deeds or folios to confirm the error.

Fee:
Fees of charge

Return of Instrument (Document)
To the person who presented document for rectification

Process Timeline:
Time of rectification: One month

Step by step

  1. Registrars of Lands verify and check the register with documents submitted by an applicant.
  2. Registrars of Lands send the report to the Registrar General
  3. Registrar General checks for the errors as well as the availability of all the documents required and decides the corrections to be made on the Documents
  4. Registrar General informs the Land Registry about the rectifications to be made on the document
  5. Registrars of Lands rectifies the Documents
  6. You will be informed by the Registrar of Lands after the rectification done and Registrars of Lands issues the rectified Documents to the applicant

Note:

If there are any documents missing required for the rectification process, Department informs and requests for the missing documents

Inquiries
Please contact Registrar General or Registrars of Lands. (Pl see contact information)